What documents are needed for FedEx international shipping? Successfully shipping goods with FedEx requires careful attention to detail. We will give you an insight into the essential documents needed for FedEx international shipping.
Sending packages internationally can be a complex process that involves careful planning and adherence to various regulations.
As a business owner or an individual sending a package overseas, you need to have a fair knowledge of the documents required for international shipping.
So, what documents are needed for FedEx international shipping? Let’s give an answer to this burning question in your mind.
What Documents are Needed for FedEx International Shipping?
The following are documents that you need before sending your packages internationally.
They include:
1. Commercial Invoice
When shipping internationally, one of the most important documents is the commercial invoice.
This document acts as a key record of the transaction between the buyer and the seller.
A commercial invoice includes important details such as the description of the goods, their value, and the terms of sale.
It also serves as a customs declaration, helping authorities assess duties, taxes, and tariffs.
To create a commercial invoice, you need to include the following information:
- Sender and Recipient Details: Include the full name, address, and contact information of both the sender and the recipient.
- Description of Goods: Provide a detailed description of the items being shipped, including quantity, weight, and value. Use specific terminology to avoid any ambiguity.
- Harmonized System (HS) Code: The HS code is an internationally recognized system that classifies and identifies products for customs.
- Invoice Value: Show the total value of the goods being shipped, including the currency used.
- Terms of Sale: Specify the agreed-upon terms, such as the incoterm (e.g., EXW, FOB), payment method, and any additional terms or conditions.
2. Packing List
A packing list gives specific information about the shipment’s contents.
It helps customs authorities verify the accuracy of the commercial invoice and ensure that the package contains the declared items.
When you include a packing list, it can help prevent delays and facilitate smoother customs clearance.
When preparing a packing list, clearly state the names, addresses, and contact information of both the shipper and the receiver.
Also, provide a comprehensive list of all items being shipped, including their quantity, size, and weight.
Remember to specify the type of packaging used, such as boxes, pallets, or crates, and their dimensions.
Include any markings or identification numbers, like serial numbers or barcodes, on the package.
3. Export License or Permit
Certain goods require an export license or permit from the originating country.
These licenses ensure compliance with export regulations and help control the movement of sensitive items.
Before shipping internationally, you should check if your goods fall under any export control restrictions and get the necessary licenses.
To know if you need an export license, you can consult the exporting country’s government websites or reach out to FedEx for guidance.
Failure to obtain the required export licenses can result in severe penalties or delays in the shipping process.
4. Certificates of Origin
Certificates of Origin (CO) are legal documents that specify the country in which the goods were produced.
They are required to determine eligibility for preferential treatment, such as reduced tariffs or duty-free imports.
The CO validates the origin of the goods and helps customs authorities verify the accuracy of the information provided.
When preparing a certificate of origin, consider the following:
- Issuing Body: Certificates of origin are issued by authorized chambers of commerce or trade associations. Check with the appropriate authority in your country to get the certificate.
- Required Information: Provide the exporter’s name and address, the consignee’s name and address, a description of the goods, and their origin.
- Supporting Documents: Some countries require supporting documents, such as a commercial invoice or a packing list, to accompany the Certificate of origin.
5. Customs Documentation
Shipping internationally involves complying with customs regulations.
It also entails providing some documents to facilitate the smooth movement of goods across borders.
Apart from the commercial invoice and packing list, you will need to prepare additional customs documents.
These documents may include:
1. Electronic Export Information (EEI)
For shipments from the United States, goods exceeding a certain value or requiring an export license must be accompanied by an EEI filing.
This filing provides information on the shipment, including the exporter, the buyer, and the goods being exported.
2. Certificates of Insurance
If you require insurance coverage for your shipment, a certificate of insurance may be necessary.
This document provides proof of insurance and outlines the coverage details.
3. Import Licenses and Permits
Certain countries require import licenses or permits for specific goods.
You can research the import regulations of your destination country and get the documents.
When you know the essential documents needed for international shipping, you can easily navigate through the required processes.
It will also help you avoid smoothly and avoid unnecessary delays or complications.
